Banking
Your trust and business account details, printed as payment details on invoices and statements. Changing them alerts every Administrator, because changed bank details are the most common start of invoice fraud.
The accounts
| Field | What it does | When to change it |
|---|---|---|
| Trust account | Your section 86 trust account: Bank, Account name, Account number, Branch code. | At setup, or if you move banks. |
| Business account | Your business (office) account: the same four fields. | At setup, or if you move banks. |
Under each account Caseo shows whether it matches the account you reconcile ("same account") or that reconciliation isn't set up yet, with a link to Reconciliation. If the last four digits you type don't match the account you reconcile, Caseo stops and asks: Fix the number or Save anyway.
What prints where
| Field | What it does | When to change it |
|---|---|---|
| Print on invoices | Which account's details appear on invoices: Business account (default), Trust account, or Don't print. | Some firms ask clients to pay invoices into trust; choose Trust account if yours does. |
| Print on statements | Which account's details appear on statements of account: Trust account (default), Business account, or Don't print. | Rarely. |
Change alerts and history
- When anyone saves a change to either account, every Administrator gets an email, "Bank details changed for [firm]", with the account numbers masked and a link back to this page.
- Recent changes lists who changed which account and when, with the numbers masked. The last 20 changes are kept.
If you get a change email you didn't expectOpen Settings → Banking straight away, check Recent changes to see who made it, and correct the details before any invoice goes out.
Something unclear or out of date? Email hello@caseo.co.za.